Stock & Inventory at a Glance
Track stock levels, set low-stock alerts, adjust quantities, and understand out-of-stock and backorder behavior.
Your Products screen doubles as your inventory dashboard — there's no separate "inventory" screen to switch to. Every row shows the current stock level and status alongside the rest of the product details.
What you get
- A live stock number on every product and every variant.
- Automatic Low Stock and Out of Stock flags, with a threshold you can rely on.
- Manual stock adjustment any time you count, receive, or write off inventory.
- Backorder toggles for products you're happy to keep selling while out of stock.
Reading stock status
Go to Inventory (called Products in the new admin sidebar). Each product carries one of three stock states, shown as a colored badge:
| State | Meaning |
|---|---|
| In Stock | More than the low-stock threshold remains |
| Low Stock | Stock has fallen to or below the low-stock threshold — an early warning |
| Out of Stock | Zero units remain |
By default, the low-stock threshold is 5 units. Filter the Products table by stock status to pull up every low-stock or out-of-stock item at once — for example from the dashboard's low-stock widget, which links straight into this filtered view.
Threshold is only editable on v2's ProductDetailPage
The low-stock threshold isn't a setting you can change from v1 at all, and v2's create-product stepper doesn't expose it either — every product simply starts at the 5-unit default. To set a different threshold for a product, open it on the new (v2) admin panel's ProductDetailPage, in the Pricing section's inventory fields.
Out-of-stock products stay listed
An out-of-stock product remains visible on your storefront — it isn't hidden automatically — but shoppers cannot add it to their cart until stock is replenished, unless you've enabled backorders for it (see below).
Adjusting stock
Open a product (or a specific variant) and edit the stock field directly — there's no separate "adjust inventory" workflow to navigate to. Update the number and save, whether you're correcting a count, recording new stock received, or writing off damaged goods.
Low-stock alerts
The low-stock threshold that colors a product amber (5 units by default) also drives alerts:
- A low-stock widget on your Dashboard surfaces every product currently at or below the threshold.
- Low-stock items generate an in-app notification so you don't have to keep checking the Products screen manually.
Backorders
When a product runs out of stock, two independent toggles on the new (v2) admin panel's ProductDetailPage — in the Pricing section's inventory fields — control what happens next:
- Allow backorders — customers can still order it, and you fulfill once new stock arrives.
- Continue selling when out of stock — a separate toggle that keeps the product purchasable past zero stock.
Leaving both off blocks new orders once stock hits zero, showing the product with an Out of Stock label instead. Neither toggle exists in v1, and there's no expected-restock-date field or shopper notify-me option — just the two switches.
Multi-location inventory
If you stock the same product across more than one warehouse, each location tracks its own quantity for that product. Booking a shipment or fulfilling an order draws from the warehouse the product (or variant) is assigned to — see Warehouses & Product Shipping Setup for how that assignment works.
Overriding the warehouse for a single variant
A product's warehouse is set once at the product level, but if one specific variant needs to ship from a different location — a bulkier size stocked only at a second warehouse, for example — you can override it per variant. Open the product's variant matrix, click the Edit icon on that variant's row, and pick a different warehouse from the Warehouse field in the variant editor. Leaving it on the default keeps that variant tied to the product-level warehouse; picking another option applies from then on to just that variant.
Who sees this field
The warehouse field in the variant editor only shows a live picker for vendor accounts with more than one warehouse. Store admin accounts see it as a disabled field showing the store's default provider configuration instead — there's nothing to change there.
Category reassignment and Preview/Reviews now work the same on both admin panels
Reassigning a product's categories after creation, previewing a saved product in-page, and reading its reviews without leaving the catalog all work the same way on the new (v2) admin panel as on the classic default now. On v2, category reassignment happens as an editable chip list in the ProductDetailPage's Overview section, and Preview/Reviews open from the row's kebab menu (⋮) on the Products screen instead of the dedicated icons v1 uses — see Reassigning categories and Product preview for the exact steps on each admin panel version.
Next steps
- Adding & Editing Products — where stock, weight, and warehouse assignment are set per product.
- Bulk Import & Bulk Edit — update stock for many products at once via CSV or the bulk-actions menu.